Built for New Zealand businesses

Stop managing
maintenance in
spreadsheets.

WorkflowMX gives your maintenance team a proper system — asset register, work orders, scheduled maintenance and parts inventory, all in one place.

Start free trial See features
NZ-based & NZ-hosted
No credit card required
No lock-in contract
From $19+GST/month
Asset register
Unlimited assets, hierarchical
Parent → child → grandchild tree
Work orders
Full lifecycle management
Parts, labour, sign-off, print
Scheduled maintenance
Never miss a service again
Daily through to annual
Parts & inventory
Real-time stock levels
With supervisor-verified adjustments

Does this sound like your business?

Most NZ businesses still manage maintenance with spreadsheets, paper job cards, and WhatsApp messages — and pay for it with unplanned breakdowns and compliance gaps.

  • No clear picture of what maintenance is overdue
  • No record of who did what or when it was done
  • Parts missing from stores when needed most
  • Staff raising faults with no system to track them
  • Breakdowns that a $50 part could have prevented
  • Can't prove compliance when auditors come knocking

WorkflowMX fixes all of that.

A proper maintenance system, built for the way NZ businesses actually work.

  • Scheduled maintenance auto-flags overdue tasks and raises work orders
  • Every job has a full audit trail — who, what, when, parts used, hours logged
  • Live stock levels with minimum alerts and supervisor-verified adjustments
  • Staff raise faults via QR code — feeds straight into your work order queue
  • Printable work orders, maintenance log, CSV export
  • Role-based access — technicians, supervisors, stores, read-only
Features

Everything your maintenance team needs

WorkflowMX covers the full maintenance cycle — from logging a fault through to closing out the work order and updating your stock.

Asset register
Hierarchical asset tree — parent, child, grandchild. Parts lists (BOM), service history, manufacturer details and full audit trail per asset.
Work orders
Raise, assign and track maintenance work orders. Priority levels, status flow, parts used, labour logged, print-ready and supervisor sign-off.
Scheduled maintenance
Set recurring tasks per asset — daily through to annual. Auto-flags overdue work and raises work orders in one tap. Never miss a service again.
Parts & inventory
Track stock levels, set minimum quantities, log adjustments with supervisor verification. Full movement history per part.
Purchase orders
Raise POs against suppliers, approval workflow, partial goods receipt. Stock levels update automatically when goods arrive.
R&M issue capture
Staff raise faults via QR code on any phone — no app needed. Issues feed straight into WorkflowMX to action or convert to a work order.
Supplier management
Manage parts suppliers with pricing, MOQ and lead times per part. Multiple suppliers per part, preferred supplier flag, CRM integration.
Maintenance log
Complete history of all maintenance performed across every asset. Filter by asset, employee or date range. CSV export on Premium.
Live dashboard
Open work orders, overdue schedules, low stock alerts, pending PO approvals and R&M issues — everything at a glance when you log in.
Getting started

Up and running in minutes

WorkflowMX is a module of WorkflowApps. If you're already a customer, you're one click away.

01
Start your trial
Pick a plan below. Your WorkflowMX account is provisioned instantly — no setup, no waiting.
02
Add your assets
Build your asset register — equipment, vehicles, plant, buildings. Set up the hierarchy that matches how your operation is structured.
03
Invite your team
Add technicians, supervisors and stores staff. Role-based permissions keep everyone in their lane from day one.
04
Start maintaining
Log work orders, set up schedules, track parts. Your maintenance history builds automatically.

Already using WorkflowApps?

WorkflowMX is a native module — no separate login, no data silos. Issues from your Sites QR portal feed directly into WorkflowMX. Supplier purchases log to your CRM timeline automatically. Your employees are already there.

Sites QR
CRM
Employees
Sites
Pricing

Simple, transparent pricing

No lock-in contracts. No hidden fees. Cancel anytime. All prices exclude GST.

Basic
$19/mo
+ GST  ·  up to 2 users
Everything a small team needs to get their maintenance under control and start building a proper service history.
  • Asset register (unlimited assets)
  • Work orders
  • Maintenance schedules (frequency-based)
  • Maintenance log
  • Parts & inventory
  • Purchase orders
  • Work Order Costings
  • R&M issue capture via QR
  • Printable work orders
  • Up to 2 MX users
  • CSV export (Premium)
  • Supplier pricing (Premium)
  • Unlimited users (Premium)
Start with Basic
MOST POPULAR
Premium
$49/mo
+ GST  ·  unlimited users
Full-featured maintenance management for growing teams. Unlimited users, complete reporting and all integrations unlocked.
  • Everything in Basic
  • Unlimited MX users
  • Supplier pricing & MOQ management
  • CSV export — maintenance log
  • Asset images
  • CRM integration — supplier timeline
  • Calendar view for schedules
  • Meter-based maintenance triggers
  • SOP management
  • Advanced reporting
  • Priority support
Start Premium

All prices exclude GST. Billed monthly. Cancel anytime — no questions asked.

FAQ

Common questions

Everything you need to know before getting started.

Do I need a WorkflowApps account?
WorkflowMX is a module of the WorkflowApps platform. You'll need a WorkflowApps account — if you don't have one yet, you can sign up free and add WorkflowMX from your dashboard.
Can I change plans later?
Yes. You can upgrade from Basic to Premium at any time from your account settings. The change takes effect immediately — no waiting, no data migration.
Is there a free trial?
Yes — WorkflowApps offers a free trial period. You can explore WorkflowMX fully during your trial before committing to a paid plan.
Where is my data stored?
Your data is stored on servers in New Zealand. WorkflowApps is a NZ-owned and NZ-operated business.
How many assets can I add?
Both Basic and Premium include unlimited assets. The only difference between plans is user count and the Premium-only features listed in the pricing table above.
What is the R&M issue capture feature?
If you use WorkflowApps Sites QR, your staff can raise maintenance faults from any phone by scanning a QR code on the wall — no app needed. Those issues feed directly into WorkflowMX for you to action.

Ready to get your
maintenance under control?

Join WorkflowApps and add WorkflowMX from your dashboard. Up and running in minutes.

Start Premium — $49+GST/mo Start Basic — $19+GST/mo